Even with all of the project management tools out there, there’s always a chance for misunderstandings, miscommunications, and people falling out of sync with the rest of the group.
We’ve managed to reduce such project-related stress by insisting on regular check-ins our clients, and each other. Once a week, or once every two weeks, feels right for us at the beginning and middle of a project. But we may increase the frequency if we are close to deadline or if a project calls for it. That being said, we’ve heard that some project teams conduct daily check-ins, no matter what.
They usually last about 20 minutes, with no predetermined format. We keep it casual. Everyone gives an update, brings up any questions, challenges or concerns, and raises a red flag if the project is at risk of falling behind schedule.
Besides reducing project strain, our check-ins keep the lines of communication open and flowing. And helps to curb tension between team members. Which is always a bit of a plus, if you ask me.
And in case you were wondering, the check-ins need to happen by voice, video, or in-person ;)